Have you recently registered a company in Virginia, or are you thinking of forming a new company in Virginia? If so, you will most likely need to apply for, and obtain an EIN number. EIN stands for “Employer Identification Number.”
It doesn’t matter if you are forming a new Virginia Corporation (Inc) or registering a Virginia Limited Liability Company (LLC). The next step after this is to obtain your federal tax ID number.
To obtain your EIN number in Virginia you have to know how to complete an SS4 form and submit it to the Internal Revenue Service (IRS). If you are comfortable filling out forms, specifically government ones, then you should be able to successfully complete and submit form SS4 yourself to obtain your federal tax ID number.
Here is the latest IRS SS4 application form (last revised in December 2019).
However, most people that don’t like filling in forms (who does!), or simply do not know what needs to be entered on an SS4 EIN application form prefer to use the services of a company that specializes in obtaining your EIN number for your Virginia company.
There is a link to the online process further down the page. If you want to apply for your company’s EIN, you can click HERE.
This makes life much easier, it ensures your form is not rejected by the IRS and means that there is one less worry when forming your new business and getting your Virginia EIN.
Learn How to Get an EIN Number in Virginia
The process through which you obtain your Virginia EIN can seem daunting at first, but if you know what you are doing and follow the instructions, or if you decide to hire a specialist company to apply for your federal tax ID, the task of receiving your employer identification number becomes a much more straightforward process.
Navigating US government forms and making sure you complete them correctly can be challenging, and if it is not something you are comfortable with or have not done before, we strongly recommend using the services of a professional document filing service, and someone that is a registered agent for the IRS to help you.
If you are a foreign national and do not have a U.S. social security number, ITIN, or legal residence in the U.S., the process is much more challenging if you try to do it by yourself – but you can still obtain an employer identification number for your VA company without a social security number or an ITIN.
Once you have been issued your tax ID number, the IRS will send you a notification and you will receive via mail, your official EIN number Virginia confirmation.
After receiving your federal employer identification number for your Virginia company, you are now in a position to open up a business bank account. To open a corporate bank account, you will need to take your Virginia certificate of incorporation or LLC registration along with your EIN confirmation letter that you received from the IRS.
The bank you choose to use will need to make a copy of both original forms, and you should also take your photo ID and anything else they ask you to bring. If you do not have a U.S. driver’s license, a passport will usually suffice.
How to Get Your Virginia EIN
The other challenge most people have is that the process you have to go through (when applying yourself) to get your Virginia EIN has to be done online and you have to apply for your EIN in one session.
What does this mean? Well, if you go to the EIN Online IRS Page, you will have to fill everything out in 15 minutes or less otherwise your session will end and you’ll have to start the process all over again. If you are a foreign national and do not have a U.S. social security number and are not a legal resident of the U.S., then you cannot apply online, you must print the SS4 form and fill it out first.
Yes, I need help applying for my EIN number and would like a professional document filing company to do this for me. Please complete the form below and we will get back to you promptly:
If this all sounds quite difficult and stressful for you, then you should seriously consider having a professional document filing company take care of your Virginia EIN for you for an affordable (fixed) fee. Ultimately, it will save you time and money, and also a lot of anguish.
Additionally, these companies are typically enrolled agents with the IRS who have earned the privilege of representing you before the Internal Revenue Service through either passing a three-part comprehensive test or through experience as a former IRS employee.
I am a Foreign National – How do I get an EIN number in Virginia?
This is a question that gets asked often and there is a lot of misinformation out there. Many foreign nationals are advised that if they do not have a U.S. social security number or ITIN, that they cannot apply for a Virginia EIN.
This is not true, but what is true, is that you cannot apply for an EIN number in Virginia in the same manner that a U.S. citizen or someone with a U.S. social security number can. The process is different. If you are a foreign national, please do not try to go through the online process on the IRS website – it will not work.
If you are going to attempt to apply for your company’s EIN yourself, which has its own challenges, then you must download the SS4 application form (a link for this is further up the page), and fill the form out first. Once completed, you must either call the IRS and apply by telephone, reading off the information you have filled in, or you can fax or mail the form to the IRS.
Neither of these scenarios is ideal because getting hold of the IRS on the phone is not always the easiest thing to do (if you are overseas you also have time zone issues to deal with), faxing can be a challenge because fax machines are rarely used nowadays, and sending forms in the mail can take a long time and you run the risk of your SS4 application being “lost in the mail.”
In addition to this, you will find yourself having to chase up the IRS to find out the status of your application, and it can be a tedious and frustrating process.
The easiest and most hassle-free way for a foreign national to apply for an EIN Number in Virginia is to use the services of a professional document filing company, that for one affordable fee they will take care of everything for you.
These companies are doing this all the time and specialize in helping foreign nationals and will fax your SS4 form and application directly to the IRS, handle all the communication back and forth with them, chase them if there are any delays or issues, and mail you the original forms once they are received.
The service is a complete “no-hassle” process and you will have your Virginia EIN in no time (usually within a few weeks). You can then open your business bank account.
SS-4 Fax Number
If you are a U.S. citizen or permanent legal resident that resides in the U.S. and your principal business, office, or agency is in one of the 50 states or the District of Columbia, then you should mail or fax Form SS-4 to the following:
Internal Revenue Service Attn: EIN Operation Cincinnati, OH 45999 Fax: (855) 641-6935
If you have no legal residence, principal place of business, or principal office or agency in any US state, essentially, if you are a foreign national, then you should mail or fax Form SS-4 to the following:
Internal Revenue Service Attn: EIN International Operation Cincinnati, Ohio 45999 United States Fax: (855) 215-1627 (within the US) Fax: (304) 707-9471 (outside the US)
Doing Business in Virginia
If you are looking to start or do business in Virginia you must familiarize yourself with the many opportunities, advantages, challenges, and requirements to do so. Virginia certainly understands what it takes to do business successfully, offering a wide range of support to help small and large businesses thrive in the Mother of States.
Doing business in Virginia has always, and remains an attractive proposition, this is due to how business-friendly the state is, paired with the huge economic strength of the state. Virginia boasts many pro-business elements such as a comparatively low state tax burden, a low income tax rate, multiple different support networks, free business advice and development schemes, high salaries, and close proximity to huge consumer markets.
Virginia has been a reliable home for businesses spanning many decades. The Mother of States understands what it takes to do business and it shows with the economic and business progression and development in Virginia over the past several years, with many considering Virginia’s state economy to be one of the strongest in the nation.
With an ever-growing talented workforce, amazing education systems, a booming consumer market, solid infrastructure, and the quality of life your company desires, you can see why Virginia is such a popular place to live and own a business or franchise.